Oxford University Press

Ecological and Environmental Physiology Series (EEPS) 

FOR AUTHORS

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Each volume in EEPS is written by a small, coordinated team of authors.   Specific chapters will not be attributed to specific authors - this is not a volume of  "contributed works".   Rather, the aim is to have a tight, succinct volume with uniform presentation and expression of ideas.  To this end, all authors in the team will take on responsibility for the content, appearance and readability of the entire book.

        - 100,000 words (about 300 pages)

        - up to 80 illustrations (line and half tone mix)

          - bibliography of up to 450 citations

Chapter Plan

    Without being inflexible or unduly rigid, each book will have a chapter plan, as follows:

Section 1.  Introduction.  Why should we care about this material and this book.  This would also include an current phylogeny of the taxon in question.  

Section 2.  General principles of physiology of the taxon under consideration.  So, for example, if it is a book on insects, then we learn about the unique features of insect physiology - trachea for respiration, neurogenic heart propelling blood for nutrient but not gas transport, Malphigian tubules for ion exchange, instars during reproduction, etc.   In other words, not a primer on animal physiology, but rather a primer on insect animal physiology.

Section 3. Specific Adaptations to Specific Environments.  This would be a section where more specific information on more specific environments is offered.  Continuing the example of insects, there might be a short chapter on cold hardiness/overwintering, on desert adaptations, on the challenges to aquatic insects, etc. 

Section 4. Techniques/Approaches/Concepts/Applications.   A transition chapter from general principles to environment.  Here, specific approaches to studying physiology of the taxon.      Special challenges, special opportunities, use as a model system (if appropriate), developmental aspects, physiological genomics, etc.,  Also,  what knowing about this animal group will tell us generally about environmental physiology.  

Section 5. Conclusions and Future Directions.  As the name implies, this section (likely a single chapter) draws conclusions and, importantly, suggests future directions in which researchers might profitably turn they direction.

References.  One of the real values of these books will be their comprehensive and up to date bibliographies.

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We suggest the following elements for a 4-6 page proposal:  

1. Rationale detailing your aims and approach: why are you writing the book and why is such a text needed? (1 page)

2. A list of competing titles (including publication dates) explaining how/why your project differs (0.5 page).  You may wish to incorporate this section into the Rationale.

3. The book's contents.  This section. arguably the most important, should start with a brief Summary Table of Contents (Sections, Chapters) of your proposed volume as a reference point.  Then, develop a more complete list of contents with a brief description (say 10 lines) per chapter, although the more information you can include the more the reviewers will have to go on.  

4. A very brief CV (0.5 page for each co-author) detailing your professional background(s).

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Submitting typescripts on disk 

    To ensure that we produce the book as quickly as possible, it is essential that we receive an identical version of your material on disk (see separate sheet for electronic submission details) as well as on paper. Please note the following points:

1) Please supply one hard copy on paper (it must be identical to the information held on disk). If the disk and manuscript differ the paper copy will be considered the definitive version.

2) Keep a copy of the version of your material that you submit on disk and on paper to refer back to if necessary.

3) Tables (and their captions) should be included as separate files on disk and removed from the main body of text. Paper copies should always be provided showing the data as it should appear in the final version

4) Illustrations created with drawing software should be submitted using Illustrator, Freehand or CoralDraw and supplied as EPS or Tiff files. If you intend submitting your illustrations on disk, please ensure that you submit a sample on disk to us (well in advance of delivery of the final manuscript) for checking compatibility. Again, the file name should be clearly marked on the printed output. If the files contain unusual typefaces, please supply both the screen and the printer fonts on disk. Name illustration files with fig number and chapter number (e.g. fig11.1.tiff). Do not integrate figures with the text - they should always be supplied as separate files.

5) If you are supplying your manuscript using Tex or LaTex then tables and line drawings can be incorporated within the text.

Checklist - disk/typescript

1) The typescript is double spaced, printed on one side of the paper, with margins of at least one inch and consecutively numbered throughout

2) The paper and disk versions are exactly the same.

3) The floppy disk(s) has/have been formatted before the book files were copied on to them. The disk(s) include only files relevant to the book and the filenames are clearly marked and refer to chapter numbers.

4) Each chapter has been saved as a separate file (including Introduction, Preface, Acknowledgements, figure captions, tables, figures etc.)

5) Exact details of the hardware and software used have been provided, including the software version number

6) Disks are clearly labelled with author name, book title, and date.

Submitting typescripts on paper

1) Use A4 paper or near equivalent and type on side of the sheet only.

2) Type should be double-spaced, leaving at least a 1 inch margin on all sides of the sheet so that the copy-editor and the printer can mark up the manuscript clearly.

3) One copy of the typescript should be submitted.

4) Pages should be numbered sequentially.  If at a late stage extra pages are added, they should be numbered, e.g. 52(a), 52(b), 52(c), etc. and a note of their inclusion made on the previous page. Numbering should start on the first page of Chapter .1

5) The typescript should be as free from alteration as possible. Any pages having more than a few hand-written alterations should be retyped .

6) Note that an index is not required until the manuscript is in page proof.

7) The typescript should be regarded as the final version of your work. Proofs are sent to you so that you can check that your typescript has been correctly set by the printer; they should not be regarded as an opportunity for incorporation of second thoughts.

Style

Please note the following points:

1) Your typescript should be organised into chapters and each new chapter should start on a fresh sheet of your typescript

2) Subheadings should be typed on separate lines and identified in the version of your typescript on paper by a marginal, hierarchical key, e.g. A, B, C etc., indicating the importance of individual headings. Try to use a maximum of three levels of subheading and never use more than five levels. The final typographical style of chapter headings and subheadings will be specified by our designers

3) It may be helpful to use a decimal arrangement of sections particularly if there are frequent cross-references to other sections, e.g. Chapter 1 is divided into Sections 1.1, 1.2, etc. which may have sub-sections 1.1.1, 1.1.2 etc. Further sub-divisions should be avoided

4) Avoid the use of footnotes, unless absolutely essential.  

5) Dates should be in the form 16 January 1998 not January 16, 1998. Spell out nineteenth century; write 1990s not 1990's or `90's.

6) Numbers under 10 should be spelt out except where attached to a unit of quantity (e.g. 1 mm or 3 kg) or percentages (e.g. 3 per cent). Numbers 10 and above should be written as numerals except where the context makes this awkward (e.g. use spelt-out forms at the beginning of a sentence). Write ranges of numbers, including page numbers in references, as: 1-3, 113-14, 1003-14, 1033-4. Write 0.5, 0.67 not .5, .67, etc. Close up digit numbers (e.g. 4000). For numbers of five or more digits use a space (e.g. 45 000).

7) Italics should be used sparingly; but note et al., in vivo, en force.

8) Avoid capitalization, even in headings.

9) Abbreviations and contractions - capital letter abbreviations should be typed with no full points (e.g. UK, UNESCO, BBC). Contractions in which the last letter of the contraction is the same as the last letter of the word should also have no full point (e.g. Mr, St but no., ed., etc.). Common abbreviations expressed in lower-case letters should be written as e.g., i.e., a.m., t.i.d., i.v., i.m., etc.

10) Case histories that are separate from the main body of the text should be clearly identified (e.g. indent them by 3 or 4 spaces). These will normally be printed in smaller type .

11) Spelling should be consistent throughout. Follow the Concise Oxford English Dictionary as a guide to spelling, using the first spelling given if there are variants .

12) Hyphenation should be used sparingly. Hyphenate only where it is necessary to preserve the sense e.g. bloodstained, water-borne (adjectives) or half-title; but do not use a hyphen if it will not add anything to the sense, e.g. heartbeat.

13) Units should be consistent - use the SI system unless advised otherwise. The best general reference for units is: BS 3763, International System of Units.

Checklist - Text

1) The minimum of formatting has been used.

2) Where appropriate, Roman, bold and italic type have been used but only in one typeface and size.

3) Capitals have been used only where essential e.g. proper names.

4) The text has been ranged left, is unjustified, with hyphenation cancelled.

5) Indents, underlining, and tabs have been avoided unless essential.

6) Headings and paragraphs have been separated by carriage returns.

7) All pages are numbered.

References

There are two systems of referencing - and your Commissioning Editor will tell you which to use.

Harvard System:

Dzuy NQ and Boger DV (1998). Yield stress measurement for concentrated suspensions. Journal of Rheology, 27, 263-75.

Gorman M (2000). Island ecology, pp.111-12. Chapman and Hall, London.

Jolly A (1999). Lemur survival. In K Benirschke, ed. Primates: the road to self-sustaining populations, pp. 78-98. Springer-Verlag, New York.

Vancouver System: References in the text should be given as numbers in brackets, placed in line with the text and in order of appearance. They should be listed in numerical order at the end of the chapter. All authors should be included in a reference when there are six or less but only the first three followed by et al. when there are seven or more. Authors' names should be followed by the year, title of the article, abbreviated name of the journal (see Index Medicus), volume, and first and last page numbers. References to books should state the author, followed by year, chapter title, editors' names, book title, appropriate page numbers, publisher, and place of publication. Examples:

Croft P, Cooper C, Wickham C, Coggon D (1992). Is the hip involved in generalized osteoarthritis? Br J Rheumatology 31, 325-8.

Mitchell SC, Waring RH (1989). S-Oxygenase III human pharmacogenetics. In: Damani LA, ed. Sulphur-containing drugs and related organic compounds, Vol.2B, pp. 27-35. Ellis Horwood, New York.

Unpublished communications should be cited in the text in parentheses.

Permissions

You must acknowledge all material protected by copyright and, with the exceptions noted below, must obtain written permission from the copyright holder (publisher and/or author). Please use the attached sample letter to obtain copyright permission. You should ensure that the correct figure or table number to which the permission approval refers is marked clearly on the form and that the copyright holder has provided details regarding how they wish to be acknowledged.

Written permission is not usually necessary in the following cases:

- the extract used is less than 400 words (or if a series of extracts it is no more than 800 words)

- the material in question is within the public domain

Note: you must seek permission even for modified tables and figures.

Below is an appropriate form of letter requesting permission to reproduce an illustration or table elsewhere:

______________________________________________

Dear Sir/Madam

 I wish to request permission to use some material from the following book: 

Author/Editor:

Title:

Year of publication:

Material:(include figure and page numbers, and title, and state whether the illustrations are to be reproduced exactly or redrawn.)

The material is to be included in the following academic textbook to which I am contributing:

Authors/Editors:

Title:

To be published by Oxford University Press in (insert year of publication):

Rights required: non-exclusive world rights in all languages; non-exclusive rights to reproduce this material in online electronic and paper versions (or any subsidiary rights in such an electronic version). Full acknowledgement to the source will be made. If it is necessary to apply to the author also I should be grateful if you could give me his or her present address.

Yours faithfully

______________________________________________

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You must supply a complete set of illustrations with your typescript and disk numbered decimally by chapter. The approximate position of each illustration should be indicated within the text.

Line illustrations - finished artwork

1)

2) Finished artwork should be drawn or printed so that all lines are solid with crisply defined edges and the ink remains consistently black.

3) Do not draw lines too close together as the space may fill up when the illustration is reduced for printing. The drawings should be larger than is required for the final illustration but drawn to a common scale and with line weights suitable for reduction. Do not use dense tints.

4) Please indicate where any lettering should be added on a separate rough, a photocopy or on a tracing paper overlay for the artist to follow

Line illustrations - roughs (only to be supplied instead of finished artwork if previously agreed)

1) They must be clear and accurate and an indication of the final size required should be given. Instructions or helpful comments for the artist should be included where possible, but ringed to indicate that they are not to be included in the drawing

2) Where another original is to be used as the basis for an imaginative drawing, clear instructions must be given so that the artist knows how much freedom of interpretation is allowed.

Half-tones (photographs)  

1) A photograph with a high degree of contrast and glossy finish is desirable.  Avoid using photographs printed on textured paper

2) Copies of photographs taken from journals, newspapers and other books are not suitable for direct rep production and the original should be obtained

3) Any extraneous material, e.g. excessive background detail can be removed. Areas to be cropped should be marked indicated by fixing a flap of tracing paper over the print and outlining the important area lightly with a soft blue crayon. Do not mark the photograph directly. Avoid marking the photographs on either the front or back with a ballpoint pen, pins, paperclips etc. which will show up on the final printed version

4) All photographs should be labelled for identification with the correct figure number marked clearly on the back. The top must be shown with an arrow.

5) If single letters, arrows, symbols etc. are to be placed within a photograph, please position them on an overlay so they show clearly. Use black or white letters as appropriate to get maximum contrast on background tones

Captions

1) Captions should be typed and saved separately from the main text

2) All illustrations must be numbered consecutively by chapter e.g. Fig. 1.1, Fig. 1.2 etc (unless previously agreed with your commissioning editor). Please ensure that all captions are numbered to correspond exactly with references made to the illustrations in the text and artwork.

3) Make sure the correct numbers appear on any roughs

4) Do not place the illustrations within the text. Mark the optimum position of the figure in the text (e.g. Fig. 1.1 here). File the captions separately from the main text

Reproduction of radiographs, scans, and micrographs

1) Try to choose subjects in which the important features are clearly visible

2) Supply original radiographs or very good quality photographic prints to ensure accuracy

3) All material protected by copyright must have written permission from the copyright holder (publisher and/or author) for reuse. See Permissions section later.

Tables

1) Tables should be typed on separate sheets from the main text but their position should be indicated in the appropriate place. They should be numbered by chapter, e.g. Table 1.1, Table 1.2

2) Vertical rules should not be added unless absolutely essential for clarity: extra space should be used instead.

General Artwork File Format and Resolution

1) Illustrations created with drawing software should be submitted using Illustrator, Freehand or CoralDraw and supplied as EPS or Tiff files. If you intend submitting your illustrations on disk, please ensure that you submit a sample on disk to us (well in advance of delivery of the final manuscript) for checking compatibility. Again, the file name should be clearly marked on the printed output. If the files contain unusual typefaces, please supply both the screen and the printer fonts on disk. Name illustration files with fig number and chapter number (e.g. fig11.1.tiff). Please do not integrate figures with the text - they should always be supplied as separate files.

2) Line drawings: Native CorelDraw, Illustrator, and Freehand files are acceptable in current and retrospective versions.

3) Scanned images: TIFF, BMP or JPEG files. Scanned images should be at high resolution. OUP will need to confirm that they are of a suitable quality for publication. When scanning images the following minimum d.p.i. settings should be used: black & white line diagrams, 800 d.p.i.; grayscale and colour pictures, 300 d.p.i.

4) We can often convert any EPS or PICT files exported from drawing packages. If your figures are stored in a file format not listed above, please send a sample to OUP of both the native files and, if possible, copies saved as EPS or PICT.

5) In addition to the electronic figures, please send a high quality printout that is suitable for publication. A high quality printout can be scanned using OUP's high quality scanning equipment. Figures should always be supplied separate from the text.

Note: Figures imported into Word or produced in Powerpoint are not suitable for publication -- we will therefore need a high quality printout. Scanned images should not be imported into Word for labelling -- please supply the original scanned images.

Delivery of figures: The preferred delivery route is on disk: PC or Mac, 3.5 inch floppy disks, or ZIP disks. Optical disks are not supported. Email and FTP delivery is available. Email is only suitable for the delivery of urgent last minute figure replacements and originals should be posted immediately.

Image formats:

Raster

1) Bitmap images--technically called raster images--use a grid of colors known as pixels to represent images. Each pixel is assigned a specific location and color value.

2) Bitmap images are good for reproducing subtle gradations of color, as in photographs. They can have jagged edges when printed at too large a size or displayed at too high a magnification.

Vector

1)

Raster and Vector Image File formats:

.tif

.psd (Photoshop)

.jpeg (High Resolution)

.eps (Illustrator, Corel draw  and Freehand)

.ai (Illustrator)

.cdr (Corel draw)

Resolution for Raster images:

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For problems or questions regarding this web site contact burggren@unt.edu.
Last updated: November 13, 2008